How to fill out a rent receipt
- Landlord / property name and address. The person or company who received the rent. Phone is optional.
- Tenant name. Who paid.
- Property address and unit. The home the rent covers.
- Receipt number. Your own sequence, such as R-0007. In a batch, later months add 1, 2, 3… to that number.
- Payment date. The day the money was received. A batch shifts this date by calendar months (31 January becomes 28 February in a non-leap year).
- Amount. The sum received for that period.
- Rent period. Start and end dates, or a calendar month. A batch shifts both dates by the same number of months.
- Payment method. Cash, check (add the check number), money order, bank transfer, or other.
- Payment for. Rent, last month's rent paid in advance, security deposit, rent arrears, or other. The PDF prints this on every receipt in a batch.
- Balance remaining. Optional. Use it if the tenant still owes part of the rent. It is printed in the selected currency; leave it blank to omit the line.
- Notes. Optional. Late fees, partial payment, or who handed over the cash.
- Received by and title. The name and title of the person who took the payment (for example Owner or Property manager). They print on a Received by line. The signature line stays blank so it can be signed by hand.
Ontario rent receipt rules
This is a summary, not legal advice. Check the current law or ask a local tenant/landlord office.
Residential Tenancies Act, 2006, s. 109(1) requires a landlord to provide, free of charge and on request, a receipt for the payment of any rent, rent deposit, arrears of rent, or any other amount paid to the landlord.
A former tenant may request that receipt only within 12 months after the tenancy terminated. RTA s. 109(2).
Under O. Reg. 516/06, s. 9, a document is a receipt for s. 109 if it includes at least: the rental-unit address; the names of the tenants; the amount and date of each payment and what it was for; the landlord's name; and the signature of the landlord or a person they authorize.
FAQ
Does an Ontario landlord have to give a receipt without being asked?
Residential Tenancies Act, 2006, s. 109 requires a receipt on request, free of charge, for rent, a rent deposit, arrears, or any other amount paid to the landlord.
What must an Ontario rent receipt include?
O. Reg. 516/06, s. 9 lists: the rental-unit address, the tenant names, the amount and date of each payment and what it was for, the landlord's name, and a signature of the landlord or a person they authorize.
Can a former tenant ask for a receipt?
Yes, if the request is made within 12 months after the tenancy terminated (RTA s. 109(2)).
May the landlord charge for the receipt?
No. Section 109(1) says the receipt is free of charge.