Free construction change order form (PDF)
Fill a change order in your browser and download a PDF. Line items, credits, time, and signature lines. Nothing is uploaded.
How to fill it out
- Enter the contractor and the owner or client, including addresses. Add a license number if you use one. A logo is optional and is read only on this device.
- Name the project and its address. Add the original contract date, a change order number, and today’s date.
- List each change on its own line: description, quantity, unit, and unit price. The line total fills in as you type. Use a negative number for a credit or deleted work.
- Enter the original contract amount and the total of change orders already approved. This change and the new contract amount update automatically: original + previously approved + this change.
- If the change affects time, mark add or subtract, enter calendar days, and optionally a new completion date.
- Write a short reason and any notes the other party should see.
- Type print names for the signature block. The PDF leaves the signature and date lines blank so people can sign on paper or in a later signing tool.
- Choose currency and Letter or A4, then download the PDF. Extra lines continue on the next page with the table header repeated.
What a change order should include
- Names and addresses of the contractor and the owner or client.
- Project name and address, original contract date, change order number, and date of this change.
- Each item of added, changed, or deleted work, with quantity, unit, unit price, and line total.
- Original contract amount, previously approved changes, this change, and the new contract amount.
- Any change to contract time, in days, and a new completion date if you have one.
- A short reason for the change, plus notes that should travel with the document.
- Signature lines for owner and contractor, with print name and date.
FAQ
Does a spoken change to the work count?
A written change order that both sides sign can reduce later disputes. Whether a spoken change is enforceable depends on the contract and local law. This page does not give legal advice.
How is a change order different from a change order request?
A change order request (sometimes called a change proposal) is a request to alter the work, price, or time. A change order is the signed document that records the agreed change and updates the contract amount. This form is for the signed change order, not a request letter.
How is the new contract amount calculated?
New contract amount = original contract amount + previously approved changes + this change order's line items. Line totals are quantity × unit price. A negative unit price or quantity is a deduction, such as a credit for work taken out.
How should I record time on the job?
Use the schedule fields to add or subtract calendar days, and optionally set a new completion date. Write the same numbers in the reason or notes if the contract asks for more detail. Follow the time rules in your contract.
Can a subcontractor use this with a general contractor?
Yes. Put the subcontractor as the contractor and the general contractor as the owner/client, or the names your subcontract uses. The PDF is a record of an agreed change. It does not replace the forms named in that subcontract.
Is this an AIA G701 form?
No. This is not an AIA G701, and it does not claim to be compatible with AIA forms. If the contract requires an AIA form, use the official AIA document.
Does this page upload my project data?
No. The form and PDF run in your browser. This page has no server for project files, no cookies, and no analytics. Closing the tab clears what you typed.
What should a change order include?
At minimum: the parties, the project, a change order number and date, a description of the changed work with quantities and prices, the original contract amount, prior approved changes, this change, the new contract amount, any time change, and signature lines for owner and contractor.